Overview

Knights College is seeking a proactive, detail-oriented EU Projects and Grants Administrator to support the implementation of its international and nationally funded initiatives. This isa support role focused primarily on administration, coordination, and compliance, ideal for a graduate looking to develop hands-on experience in the delivery of Erasmus+ and other project frameworks.

There is long-term growth potential for the right candidate to evolve into a more development-focused position with appropriate mentorship and exposure.

Responsibilities

Role responsibilities (will include but are not limited to)

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The Projects and Grants Administrator will:

• Administer current Erasmus+ and EU-funded projects, ensuring compliance with all programme rules and reporting requirements.
• Maintain accurate and up-to-date documentation, including timesheets, agreements, financial reports, attendance logs, and deliverables.
• Coordinate logistics for project activities, including travel, events, mobility, and partner meetings.
• Draft and compile internal project reports, evaluations, and project documentation for submission to funding authorities.
• Liaise with internal teams and external stakeholders to ensure project milestones, outputs, and timelines are met.
• Track budgets, monitor expenditure, and support financial reporting in line with funder requirements.
• Ensure compliance with EU and national visibility and branding guidelines.
• Support the execution of project-related tasks across Knights College’s international hubs, where applicable.
• Report to the KNIGHTS Principal and CEO.
• Report, communicate and collaborate with the International Project Lead and other International Partners.
• Collaborate closely with both academic and administrative teams.

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Kindly Note:

The Administrator will be exposed to project lifecycles and may, over time, be mentored into supporting project development tasks as part of their growth trajectory.

Education and Experience

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We’re looking for someone with:

• A recognised MQF Level 6 qualification or higher in a relevant field (e.g. Public Administration, Education Management, EU Studies, Project Management).
• Minimum of 2 years experience in project administration or support roles (experience in Erasmus+ or EU programmes is an asset).
• Excellent command of written and spoken English (knowledge of Maltese is an advantage).
• Strong proficiency in Microsoft Office and cloud-based collaboration tools (e.g. Google Workspace, Dropbox).
• Confidence in managing multiple deadlines, tracking documentation, and coordinating activities with precision.
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Skills to Succeed

• Excellent organisational skills and high attention to detail.
• Strong interpersonal and cross-cultural communication abilities.
• Proactive and solution-oriented mindset.
• Comfortable working independently and within a collaborative team environment.
• Familiarity with EU programme guidelines, Erasmus+ tools (e.g. Beneficiary Module), or national grant portals is a plus.

Why Join Us?

• At Knights College, we are reimagining education through innovation, cross-border partnerships, and real-world impact. This role offers early-career professionals the opportunity to gain practical experience in international projects within a supportive and ambitious environment. With the right mindset and drive, there is space to grow into a development-oriented role over time.
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If you are interested in this position and you think you can effectively contribute to the EU Projects and Grants Administrator at Knights College please send your CV together with a covering letter via email on morgan@knights.edu.mt, kristina@knights.edu.mt and ana@knights.edu.mt.